CONSTITUTION OF THE SOUTHPORT FELL WALKING CLUB

1. TITLE
The name of the Club shall be SOUTHPORT FELL WALKING CLUB.

2. OBJECTS
The objects of the Club will be the promotion and engagement of rambling, fell walking, scrambling and map reading.

3. MANAGEMENT
a) The business of the Club shall be managed by a Committee of up to a maximum of eight consisting of a Chairman, Vice-Chairman, Secretary, Treasurer, Transport Secretary, Membership Secretary and two others.

b) All Members of the Committee shall hold office for the period between one Annual General Meeting and the next.

c) The Committee will have the powers of filling any vacancy which may arise.

d) At meetings of the Committee five shall form a quorum and the Chairman shall preside at all meetings when he is present.

e) If any question arises for which these rules do not provide the Committee shall have power to determine the matter.

4. MEMBERSHIP
Membership shall be open to all persons interested in the pursuits mentioned in paragraph 2 and subject to the rules of the Club, a subscription fee shall be made each year

5. FINANCE
a) All monies received by the Club shall be deposited in the Club's account at an approved Bank or Building Society. Withdrawals, whether by cheque or online, shall be authorised by any two of the following: Chairman, Vice-chairman, Treasurer, Secretary. Subject to the requirements of the bank, up to two committee members may hold a debit card – payments made by card should be reported to at least one other committee member as soon as possible.

b) The financial year shall end on August 31st and the Treasurer shall be responsible for the keeping of all accounts.

6. AUDITORS
Two auditors, neither of whom shall be a member of the Committee, shall be elected at the Annual General Meeting.

7. MEETINGS
a) The Annual General Meeting shall be held each year around October 31st for the election of officers, auditors and general business. Not less than fourteen days' notice of the A.G.M. shall be given. At this meeting the Treasurer shall present a statement of accounts of the Club, showing the particulars of all receipts and payments for the expired year and duly audited. After approval by the meeting, the statement shall be issued for the information of members. Notice of any motion to be submitted at any A.G.M. must be forwarded to the Secretary not less than 28 days before the meeting and must be included with the A.G.M. notice.

b) One fifth of the total number of members shall form a quorum and any resolution passed by a majority of members present and voting at a meeting shall be a decision of the Club. The Chairman shall have a casting vote, if the voting is even.

c) A special General Meeting of the Club shall be held whenever the committee think it is necessary or whenever ten members, by individual demand in writing to the Secretary, so request. Not less than fourteen days' notice shall be given for such a special meeting and only business specified in that notice can be discussed.

8. GENERAL
No new rule shall be made nor shall any rule be altered or amended unless notice is given as mentioned in paragraph 7.

Originally drawn up October 29th, 1969 (amended October 1974, October 1976 October 1977, March 1981, October 1981, October 1990, October 2007 and October 2025)